Meeting Minutes – February 20, 2019

Quorum Reached (min 3): Yes! 9
Meeting Started:         7:02 PM
Meeting Ended:           7:58 PM

Welcome – Heike Pauli & Lisa Mulder

    • New Terms of Reference
    • Finances are blended with RCA officially now
    • Our Golden Pear is infected with Fire Blight and will be cut down in the next few weeks.  It will be replaced at the cost of Plantation Nursery this spring.
    • Membership renewals – there are still some available beds.

Budget for June 1, 2018 to May 31, 2019 approved for $2495 for…

    • Wood Mulch
    • Plant Material
    • Deer Protection
    • Metal Tags for Tree Labelling
    • Water Barrel Maintenance
    • Signage/Bulletin Boards/Painting
    • Hoses
    • Hose Storage
    • Spray Wands/Nozzles
    • Combination Locks

Budget for June 1, 2019 to May 31, 2020 (not written yet, submissions welcome)

DISCUSSION:  The unspent funds be forwarded from last year’s RCG budget (2018-19) to this year’s RCG budget (June 1, 2019 to May 30, 2020).We will accept input for the upcoming RCG budget for the next few weeks… up until the budget has to be submitted to the RCA for approval.

Action Required:

  1. Position Available – Chair
    The floor was opened for nominations.  Amber Parkhill was nominated by Heike Pauli.  Amber accepted the nomination. No other nominations were presented.  Amber Parkhill is declared the new Chair of the Renfrew Community Association by acclamation.  Thank you Amber!
  2. Summer 2020 Fees – keep as they are?
    MOTION: Lisa Mulder moves that the RCG Fees be kept as they are for Summer 2020.
    Seconded by Corianne.
    Approved by unanimous vote.
  3. RCG Bylaws – keep as they are?
    MOTION:  Lisa Mulder moves that the phrase “All mulch (including straw), soil and compost brought into the gardens must be organic.” be changed to “All mulch (including straw), soil and compost brought into the gardens must be food safe and pesticide free”.
    Seconded by Mikki.
    Approved by unanimous vote.
  4. Events – dates/times?  Combine or have as separate events?
    1. Spring Orientation (required attendance)
    2. Gardening 101 Session
    3. Mulch spreading

Discussion revolved around whether the events should be held together or separately.  

    • 7 members preferred several small events versus one large event.
    • 3 members preferred one large event vs several smaller events.

In the end there was general consensus to hold two events, tentatively:

    • Spring Orientation (required attendance) on
      Thursday, April 25, 2019 at 6:30 PM.
    • Gardening 101 + mulch spreading on
      Saturday May 11, 2019 at 9:00 AM.

Other matters

    • Seed Exchange – let’s all use the FaceBook Group “Renfrew Community Garden YYC” to coordinate our seed sharing.
      – Amber has an order going out shortly and is asking if anyone wants to coordinate a seed order with her.
    • Stanley Jones School (SJS) Historical Garden Weeding
      • We want to give first dibs to any SJS group who wants to use it for fundraising.
      • If the school doesn’t want it, Mikki and Corianne said that they’d like to organize the program on behalf of the Renfrew Community Garden and Renfrew Community Association.
    • The Fall Potluck Dinner was suggested.  It was held in 2017, but not in 2018 ( and was missed).
    • Community Cleanup announced for May 25, 2019.

Next Meeting – planned to coordinate with the RCG Spring Orientation Meeting.