Meeting Minutes – March 21, 2017

“Raised Garden Bed” Building Planning Meeting
Attending:  Isabelle, James, Ken, Heike, Lisa
Meeting Commenced 6:05 PM, Adjourned 7:30 PM

Not knowing what the future holds, we tentatively plan to build all 27 beds (minus the number of beds that the Tetra Society will contribute).  This may change in the future depending on our funding status at the time that we need to order lumber.  We will also build the compost bins, storage bin, 2 benches, a sign frame and trellises if all goes well.

Key Dates:

  • Order the lumber and materials for delivery to the garden site on April 21, 2017
  • Build the beds on April 21-22, 2017
  • If additional days are required to complete the building plan for April 29-30, 2017
  • The beds will be stockpiled around the exterior periphery of the garden until they will be placed into their final positions in May.  (The external boundary of the RCG will be laid out on April 22-23, concurrently with bed building.)


  • Volunteers will sign up for four hour shifts.  Email invitations will be sent out to the volunteers with a link to Doodle Polls where they can commit to a shift.  Isabelle will coordinate the invitations.
  • We have volunteers coming from the following organizations…
    • Ward 9 Staff
    • Kiwanis Club
    • Winston Heights Community Garden
    • Airport Authority
    • RCA/Renfrew Community
    • Others?

Raised Garden Bed Build

  • James will coordinate the actual raised garden bed building including
    • finalize the lumber and materials (15″ screws, etc) required
    • order the lumber (from what supplier TBD)
    • have the lumber delivered to the site
    • coordinate and supervise the bed building on site for all shifts
    • finalize the list of tools required and advise on what to borrow or rent (Tool Library?)


  • Heike will coordinate banner, sandwich boards & fliers
  • Kids will deliver fliers to the surrounding homes (around the garden) to let residents know that the build is starting, significant dates, and asking them to be our “Garden Guardians”.

Compost Bins, Storage Bins, Benches, Signs & Trellises

  • Lisa will put together plans for these other garden elements and allocate materials from the East Village donated wood, make a list of any additional materials required and coordinate the order with James.