Meeting Minutes from Friday, June 3, 2016

Renfrew Community Garden Meeting

Friday, June 3, 2016 7:30pm

At garden site Edward Street & Phair Ave. NE

In attendance:

Lisa M.            Ken L.                         Hazel M.        

Heike P.         Christine R.               Sven S.          

Aysia S.          Moremi                       Suri M.


Last meeting before Summer.

We opened meeting by planting veggies & flowers in the small garden box moved from community centre a few weeks ago. Symbolic “christening” of garden and we are looking forward to a good harvest this fall.

Monthly Meetings– we are taking a summer break and start up again on Friday, Sept.9 at 7:30pm at the RCA Pub. If our financial situation changes before than, we might call in a meeting sooner.

ReGenerate supplied us with a final garden design and they also provided a cost estimate and plant list with a construction total of $63,443.75 and a project total of $68,603.75. Further details can be provided upon request.

Weeding Days at Stanley Jones School Garden – first date is Wednesday, June 8 at 7pm. Bring own tools, shovel, spade, clippers etc. Heike to send out Doodle invite to general email list on gmail account, to see, if we find further volunteers.

Spoke about possibly setting up a Community Garden table at RCA Bike Day on Sunday, June 4. Unfortunately, no members were available to man the table, had to cancel attendance.

Scotts Miracle Gro $500 Grant – brainstormed on how we best utilize the funds. Group agreed on a storage bin/chest for tools, hoses etc. to be the best investment at this time.

Renfrew Stampede Breakfast – setting up a community garden table from 8:30am til 11:30am. Committee members to man table for shorter 1-hour shifts, or longer, if available. Heike to send out a schedule for volunteers to sign up.

Insurance coverage for volunteers – Volunteers with the community garden do not need to hold an RCA membership, 3rd party liability is completely covered by  the RCA insurance. ·         There is a $25,000 non-negligence “Medical Payment” coverage under the RCA insurance that would cover any medical costs for an injury to a volunteer. The intention of the “Medical Payment” coverage is to cover the cost immediately after injury – first aid, ambulance, etc… so that the injured person can get immediate care, feel cared for (and hopefully not sue us later). As far as self-inflicted injury goes, the RCA volunteers would have to get medical coverage through their own personal insurance.

Waiting to hear whether we won the Coop Community space grant for $25,000. Hoping to hear by mid-June.

Meeting adjourned 8:45pm.