Meeting Minutes for February 6, 2016

When: 7:40 PM to 8:56 PM
Where: Renfrew Community Centre Pub
In attendance: Lisa, Heike, Aysia, Christine, Ken, Isabelle
Regrets: Sam

Update on grants:
– Parks Foundation Conceptual Drawing Grant (success!)
Great news! The Renfrew Community Garden was recently awarded the Parks Foundation Conceptual Drawing Grant for $5000. The RCG will use this grant to cover the costs of a professional conceptual drawing of the garden’s site. A request for proposals was sent out in early January to 5 local architecture firms. We have since received 3 proposals. After one round of voting, the RCG unanimously selected reGenerate Design, an ecological design-build firm based in Calgary, to design the plan for our garden. Lisa and Heike met with reGenerate on the site of the garden on February 3rd to discuss the garden project. A follow-up stakeholders meeting will be organized in the following weeks to further discuss the site, share ideas, answer questions and voice any concerns. This meeting will hopefully include representatives from the Renfrew Community Garden Planning Committee, City of Calgary, Renfrew Community Association as well as reGenerate.

– Fiskars grant (application submitted, $3500)
Through Project Orange Thumb®, Fiskars awards cash and garden tools to help support community garden goals across North America

– Employee grant (application submitted, $500)

– Calgary CO-OP Community Spaces grant (in process, deadline: February 12, 2016, $25000 – $100000)
Isabelle contacted the program’s contact point who confirmed that the minimum amount for the application is $25,000. Isabelle, Christine and Lisa will be working together on the application.

– Scott’s Miracle-Gro Grassroots (in process, deadline: February 22, 2016, up to $1500)

Assignment of executive positions
The RCG planning committee assigned executive positions to the following members:

Heike – Co-chair and event coordinator
Lisa – Co-chair and Garden team communicator
Christine – Grant coordinator and fundraising
Sam – Treasurer and Gratitude lead
Isabelle – Secretary and Food surplus sharing lead
Aysia – Membership coordinator

Action items for next meeting:
Isabelle will start on the Coop grant application and then circulate to the team before final submission
Christine will start on the Scott’s grant application and then circulate to the team before final submission
Aysia will research open source membership software and present our options at the next meeting.
Everyone will fill out their membership forms!!