Attending: Lisa, Amber, Corianne, John, Lesley, Mary Grace
Meeting Start/End Time: 7:05 PM/8:10 pm
Quorum: YES
- Mary Grace, President of the Renfrew Community Garden reminds us that there are vacancies on the RCA Board of Directors. If you are interested in the positions of Treasurer or Director of Membership/Volunteering, please contact Mary Grace at the RCA.
- Communication – WE ARE CHANGING (from WhatsApp) TO SIGNAL. Signal is secure & not affiliated with Facebook. Amber made the motion and Lesley seconded. The vote is unanimously in favour of SIGNAL. Corianne and Amber offered to send out notifications so that everyone will quickly be transferred to SIGNAL.
- Garden Therapy Sessions (work bees) dates are listed under the EVENTS tab. We will continue to have DOODLE sign ups but as COVID restrictions ease, we can be more relaxed and additional gardeners can join. DOODLE invitations arrive to you via email… so watch out for that.
- Unfortunately, the City of Calgary Parks department has vetoed BEES for this summer. We will continue to monitor the BUZZZ to see if the potential is there in the future.
- Garden Roles
- Chair – Lisa
- Membership – Amber
- Events Coordinator – Tereasa
- Garden Correspondent – VACANT!! (currently done by Lisa Mulder)
- Composters – VACANT!!!
- Forester – Lisa
- Public Pick Gardener – Heike
- Historic Bed/Public Pick Gardener – Mikki
- Grant Application – Lindsey (let’s get in touch to discuss)
- Budget – our budget was passed!
- Garden Soil purchase coming
- Social & Educational Events have some funding
- Bylaws – our Bylaw changes were passed
- Electronic Forms – Mary Grace (President of the Renfrew Community Association) is going to try to get us on the RCA Google workplace so that we can use their Google Forms.
- Reminders
- Orientation Meeting – Mandatory
- Volunteer Commitment – through scheduled “Garden Therapy Sessions”
- Garden Soil Top Up – we’ll need extra help to distribute to garden beds!
- Check out the website at https://renfrewcommunitygarden.wordpress.com/
- RCA Night Market – Mary Grace offered us the opportunity to have a table at the RCA Night Markets. This sounds like an awesome way to build up volunteer hours and share in some good fun 🙂
- SIGN – The MiracleGRO sign has been vandalized over the past few years. Lisa emailed MiracleGRO to ask them if they’d like to redo the sign for us and we haven’t heard back from them. So we’d like to replace it with something new and unique. One idea offered by Mary Grace is that we coordinate with the mural planned for the RCA (by Artist Billy Rae). Other ideas are welcome!! We will follow this up in future meetings.
ATTENTION – PROPOSED CHANGE TO THE BYLAWS:
Background: Currently gardening members may rent multiple beds. These members have first dibs on all of their current beds year after year.
Amber moves that by the deadline of January 31 each member would have to declare the one bed that they want to keep for next summer and any extra beds would be available to a new member. If that bed is not taken by April 1, it will be offered to the same member as a second bed, and then to the pool. John seconds the motion.
If this motion is passed, the bylaws would be amended as follows:
Due by January 31: the full annual RCG registration package for current members to…
● retain their current bed; or if they have multiple beds, they must declare the one bed they wish to retain (and the others would return to the pool).
After January 31…
● available beds will be offered to prospective members based on their position on the waiting list.
After April 1…
● available beds will first be offered to last summers occupants as second beds
● then finally, offered to all of the current gardening members as second beds
Vote will be taken at the next meeting.